If you’re new to the world of notary signing agents, you might be wondering what exactly a notary signing agent (NSA) does, and why they are so important. At Elite Notary Agency, founder Michelle Rocco offers a wide range of NSA services ranging from real estate transactions to wills and trusts. This guide will provide you with an overview of the notary signing agent’s roles, responsibilities, and why their services are crucial for various legal and financial transactions.
What is a Notary Signing Agent?
A notary signing agent is a specially trained notary public who manages and notarizes loan documents. NSAs are integral to real estate transactions, ensuring that all documents are properly executed and legally compliant. They often work with mortgage companies, title companies, escrow companies, and signing services to facilitate the signing process.
Key Responsibilities of a Notary Signing Agent
Document Handling: NSAs manage loan documents including mortgages, refinances, and reverse mortgages. They ensure all documents are properly signed, dated, and notarized.
Identity Verification: Just like standard notaries, NSAs confirm the identity of signers to prevent fraud. They check government-issued IDs to ensure that all parties involved are who they claim to be.
Witnessing Signatures: NSAs witness the signing of documents, ensuring that each signer understands the documents and is signing willingly.
Ensuring Compliance: NSAs ensure that all documents comply with federal, state, and local laws, as well as lender requirements.
Document Return: After the signing, NSAs are responsible for returning the completed documents to the lending or title company promptly.
Why You Might Need a Notary Signing Agent
Real Estate Transactions
Real estate transactions involve a significant amount of paperwork that must be accurately executed. NSAs ensure that all documents are properly signed and notarized, which helps prevent legal issues in the future.
Apostilles
An apostille is an authentication issued to documents for use in countries participating in the Hague Convention of 1961. If you need to authenticate documents like birth certificates, marriage licenses, or academic records, a notary signing agent can facilitate this process.
Deeds and Power of Attorney
Transferring property ownership or granting someone legal authority to act on your behalf requires precise documentation. NSAs ensure these important documents are legally binding and correctly notarized.
Wills & Trusts
Creating wills and trusts involves significant legal requirements to ensure their validity. An NSA can notarize these documents, providing assurance that your final wishes will be honored.
I-9 Forms
Employers must verify the identity and employment authorization of individuals hired for employment in the United States. Notary signing agents can assist with completing and notarizing Form I-9, ensuring compliance with immigration laws.
The Process of Working with a Notary Signing Agent
Appointment Scheduling: The process begins with scheduling an appointment with an NSA. Many NSAs offer flexible hours and mobile services, making it convenient for signers.
Document Preparation: Before the appointment, ensure all documents are ready and have been reviewed. This includes verifying that all necessary forms are included and that all parties involved understand the documents.
Identity Verification: During the appointment, the NSA will verify the identities of all signers. Make sure to have valid government-issued IDs ready.
Signing and Notarization: The NSA will oversee the signing process, ensuring that all signatures are correctly placed and notarized. They will also explain any portions of the documents if needed.
Document Return: Once the documents are signed and notarized, the NSA will return them to the appropriate parties, such as the lending or title company.
Whether you need assistance with real estate documents, apostilles, deeds, power of attorney, wills, trusts, or I-9 forms, get in touch with a notary signing agent today.
